GSA Wants You Federal Contracts Essay Example | Topics and Well Written Essays - 2000 words

GSA Wants You Federal Contracts - Essay Example The system uses the most recent digital authentication technology to allow for electronic signatures and cater for data integrity. Advantages of Electronic over Classic paper Solicitations 1. Data security The electronic process ensures that the proposals are submit exactly as the contractors write them without unnecessary modification of information. It also ensures that the proposals are delivered directly to the responsible personnel without being passed through other parties. This eliminates the possibility of alteration of the content or loss of the proposals in the process of transportation (Brian, 2003). Unlike the paper process, which is subject to many-party handling hence providing opportunities for malicious altering of data, data security is assured. Paper process entails impairing with the interactive environment since the intended information from the original source may not go the intended personnel. 2. Ease of Applying There is software that enables one to complete th ese proposals easily with tools providing hint on what is required from the proposal. This helps one to provide the necessary information without much struggle. The software also helps one to look for errors easily and correct them in order to forward an understandable proposal. This is because the proposal must entail clear information and hence the process becomes easier since there is no room for assumptions. To some ambiguous phrases, it is essential that drafting of all the work is done and typed manually to create ease for one to detect any errors especially when the proposal is not using a good software. In addition, there is high possibility of leaving important information since the whole process is imagined (Safari Books, 2009). This would lead to impaired communication since the solicitation while have to be returned for completion of the required information and clarification of some ambiguous phrases. 3. Fast Delivery The submitting of the proposals is done online hence it takes very little time for the proposals to reach the targeted destinations after they have been submitted. This ensures fast interaction between the contractor and the prospective contractors hence leading to faster decision making process unlike the classic paper solicitations which have to be submitted manually hence taking a lot of time to communicate. 4. Ease of reviewing After the proposals have been sent to the GSA, it may be returned for correction or clarification on matters concerning responsibility, responsiveness, scope, subcontracting plan or pricing analysis. After the proposal is reviewed and in some cases returned, the electronic system offers an easy way for editing and adding the relevant information. Editing the original proposal is easier than the paper process whereby the whole document has to be retyped in order to allow addition of information and also printed again for resubmission. 5. Economical Compared to the paper process, the electronic submission is more economical in terms of space and funds. This is because it cuts down the printing costs and unnecessary occupation of space for filing documents since the proposals are stored in their computer databases. 6. Duration of Contract There should be negotiations about the period of the contract to make sure that the period allows my company to stabilize. The process must allow the company in its operations and recover from any losses it may have incurred during the